How to Automate Glossary Creation

There is a new methodology for technical authors who do not want to equivocate about what they meant when writing whatever technical document it is they are writing.

The Unified Compliance team have developed a verb and noun tagging and definition selection tool, shown below. The process is simple. When writing, the author tags the verbs and nouns they want to select definitions for, for that instance (knowing that terms such as report can mean many things, even within the same sentence).

UCF Mapper tagging and definition process

Once the term has been tagged as either a verb or a noun, the system displays all of the definitions in the dictionary for that verb or that noun. Because the system is tied to an AI-based Natural Language Processing Engine, the system will automatically suggest the definition most used in the context of the sentence presented for tagging and matching.

Once the terms have been tagged and the definitions selected, the tagging is hidden to readers but exposed to computer systems. This can generate pop-ups showing the definition for the term as it was tagged by the author. Or, as is the case with each document the Unified Compliance team manages, the system can automatically create a glossary of verbs and nouns for the document in question.

Which, by the way, sometimes produces somewhat humorous results. One of our clients used the system to create a document written by multiple authors. The same term, only used six times in the document, had three different definitions selected. That’s because the different authors selected different definitions. Since that point we’ve changed the software so that once a definition has been selected in the document, it is a bit more insistent that the same definition be used in the same context.

This is a great tool for technical documents, regulatory documents, etc. in that there is no equivocation about what the author meant for any verb or noun the author wishes to select a definition for. Each word is tagged. Each definition is assigned. No doubt about what was meant. And the tagging and definitions follow the electronic format of that document forever.

For more information on using this tool, please contact the Unified Compliance team.

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